Opportunity Name: DoS/IRM ACCESS (Previously Known as Strategic Sourcing Solution Information Technology Equipment)

Solicitation Number: 19AQMM20N0048

Agency: Department of State (DoS)

Sub-Agency: Information Resources Management (IRM)

Financial Considerations
Contract Value:




Solicitation Date:

Q2-Q3 FY2023

Award Date:

Q2 FY2024

Draft RFP:

Posted-download button on right. There is also consideration by the State to utilize an alternative vehicle.


IT Product Provision



Competition Type:Small Business
Awards:Multiple Award / IDIQ / # Unknown
Size Standard: 1,250 Employees
Contract Term:

5 ½ year Base

Contract Type:



Commensurate w/Work; Public Trust min



GARDANT Point of Contact (POC)
Thomas (Tom) Foglesong
(240) 353-0681


The Office of Information Resource Management’s (IRM) mission is to create an interconnected, secure, and informed Department through the prioritized, secure, and innovative application of IT resources. The vision of IRM is to drive necessary and effective operations and collaboration across the Department, its partners, and foreign audiences.

Within IRM, the U.S. Department of State (DOS) Information Resource Management, Foreign Operations Directorate, Information Technology and Infrastructure Office, Global IT Modernization Division (IRM/FO/ITI/GITM) supports the President’s Management Agenda initiative of expanded electronic government by employing a common Information Technology (IT) that facilitates seamless sharing of information across agencies. GITM also supports the DOS’ efforts for IT Consolidation and the IT Strategic Plan by providing centralized unclassified and classified desktops, servers, and core local area network (LAN) IT equipment through a standardized lifecycle refresh process. GITM’s customer base spans the globe.   In this capacity, GITM serves as the backbone to many mission critical functions throughout the Department and seeks to create expansive solutions via IDIQs in conjunction with the Office of Acquisition Management (AQM) that support the long-term strategic plan and enable key day to day functions across all bureaus.

GITM’s modernization of classified and unclassified systems protects the Department’s substantial investment in IT infrastructure by keeping the Department’s core IT infrastructure on a regular refresh cycle. GITM’s program provides centralized management of the IT infrastructure under a single Program Management Office (PMO), facilitates changes required to support the Department’s evolving business needs, and enhances the enterprise’s overall security posture.  This ensures that Department of State employees possess the latest hardware technology necessary to carry out the Department’s foreign policy mission and enables collaboration with other U.S. Government agencies.

Currently, there are multiple repetitive hardware purchases made across the Department in support of mission critical functions that use various procurement methods ranging from Agency Catalogs to Department owned IDIQs.  DOS seeks to establish a series of overarching IDIQ contracts to support these needs.


Hardware and Associated Software and Peripherals

All hardware may include associated software and associated peripherals required for operations (such as controllers, connectors, cables, drivers, adapters, etc.) as provided by the Original Equipment Manufacturer (OEM). This is true only if the applicable OEM provides such items with the product itself.

All products may require local installation, warranty, maintenance, and support in other countries.


The government is considering the following factors in future solicitation  and will therefore weigh these factors when reviewing the RFI responses in the attachment titled: Sample Requirements Checklist unless otherwise noted.


Vendors will identify as part of its RFI submissions, if available, any relevant SCRM related International Organization for Standardization (ISO) certifications (e.g. ISO 20243:2018, ISO 270001, ISO 28000).


For the sample requirements found in Appendix A and the attachment Sample Requirements Checklist, vendors that are not the OEM will be required to provide manufacturer authorization for any items where there are established partnerships or reseller agreements in place to establish distribution channels upon request


As prescribed in 48 C.F.R. §§ 25.1101(c)(2) and FAR 52.225–6 TAA Compliance requires that the U.S. Government may acquire only “U.S. – made or designated country end products. This act requires that contractors must certify that each end product meets the applicable requirements. Vendors will confirm the % of the sample requirements they can fulfill deemed TAA compliant within the Sample Requirements Checklist


Section 508 was enacted to eliminate barriers in information technology, to make available new opportunities for people with disabilities, and to encourage development of technologies that will help achieve these goals. Under Section 508 (29 U.S.C. § 794d), agencies must give employees with disabilities and members of the public access to information that is comparable to the access available to others.


For requirements where a manufacturing NAICS code has been assigned small business are reminded that, unless the SBA has granted a class waiver of the NMR for the particular product, the company will be required to be either the manufacturer of the products offered or qualify for the procurement as a “non-manufacturer.”

In accordance with FAR 19.102(f), the applicable size standard for a “non-manufacturer” is 500 employees or less.


GITM maintains specific shipping channels required for distribution to locations around the globe.  Timely delivery to GITM warehouses and designated delivery destinations is essential for ensuring there is no disruption to mission essential functions. Delivery of products will be to CONUS, OCONUS, and remote locations as specified.   Vendors will provide average delivery timeframes for the list sample requirements in Appendix B, III, b.

Incumbent Details

New Requirement


Technical Requirements Review

Teaming Decisions


Proceed to Proposal